Email marketing continues to stand out as one of the most potent methods for connecting with and captivating customers. According to research conducted by A3Techworld, the return on investment (ROI) for email marketing averages an impressive 4300%. In simple terms, this signifies that for every dollar directed towards email marketing, a return of $43 in revenue can be anticipated.
If you’re currently in pursuit of an exceptional email hosting service that offers competence and dependability without necessitating web hosting, your search concludes here. Email hosting presents a convenient avenue to elevate your email encounter with a comprehensive array of potent attributes.
Are you on the hunt for the best and most dependable web hosting service providers? Read our comprehensive article on Best Web Hosting Services For Websites.
When considering options, it’s imperative to prioritize aspects such as provision for larger attachments, a liberal storage capacity (50GB or more), and effortless file-sharing capabilities. These provisions empower you to steer clear of inbox clutter, fostering an email environment that is streamlined and efficient. Yet, the spectrum of benefits extends beyond these essentials. Superior email hosting ventures further by bundling influential applications, including Microsoft Office online, in addition to furnishing Exchange and Active Directory support, particularly valuable for business users.
In our endeavour to present you with the paramount email hosting providers available, we have engaged in exhaustive assessments, scrutinizing over a hundred hosting enterprises. Our assessment methodology encompasses vital facets like adaptability, dependability, user-friendliness, customer support, and robust security measures.
Table of Contents
What Is Email Hosting and Why Use It?
An email hosting service essentially operates an email server for you. If you want to utilize an email hosting server, you can easily do so by enrolling in an email hosting service. All that’s required is a domain name for your email service.
Through an email hosting server, you gain the capability to efficiently manage, dispatch, and uphold your email accounts. Numerous large-scale online stores rely on internal email servers to ensure the timely delivery of their emails to recipients.
On the flip side, smaller businesses opt for email hosting solutions provided by companies like Google, Zoho, Rackspace, and various others.
Notably, a growing number of website hosting services now offer email hosting servers as an extra feature alongside their regular offerings, encompassing shared, dedicated, and cloud hosting services.
Choosing the Right Email Hosting Provider for your business
Email communication has stood the test of time as a fundamental aspect of Internet interaction. To guarantee impeccable email services, the selection of an optimal email hosting provider is paramount. Amid a multitude of analogous solutions, discerning the perfect fit entails taking into account the following factors:
Prioritizing Security: Safeguarding Sensitive Data
In the realm of digital communication, sensitive information often finds its way into emails. Hence, the significance of data protection cannot be overstated. Opt for an email hosting service equipped with robust security measures. Paramount among these are stringent encryption protocols, effective spam filtering, and advanced malware safeguards.
For a detailed guide on how to secure your emails, read our comprehensive article on Best Spam Filters to Protect Your Email from Spam and Phishing.
Choosing Hosting Options: Tailoring to Your Needs
A pivotal decision lies in how your email is hosted. Three options beckon:
- Third-Party Email Hosting: Offering specialized features, this choice provides dedicated email services.
- Shared Web and Email Hosting: An economical solution merging web and email hosting for cost-effectiveness.
- Self-Hosted Email: Bestowing full control, it demands technical expertise and ongoing maintenance.
Embracing Flexibility: Customization and Integration
Flexibility stands as a cornerstone. Seek out a provider facilitating seamless customization of email configurations. Efficient user account management and integration capabilities with other business tools are pivotal attributes.
Dependable Customer Support: Round-the-Clock Assistance
Email operations demand uninterrupted efficacy. Prioritize a hosting service boasting 24/7 multi-channel customer support. Swift issue resolution is imperative for seamless functionality.
Storage Space and Uptime: Anchors of Reliability
Ample storage space proves invaluable, centralizing your data storage. Consider an email hosting service that not only provides sufficient room but also offers automatic archiving for decluttered inboxes. Furthermore, insist on a commitment to at least 99.9% uptime, ensuring constant email accessibility.
Top 5 email hosting providers in 2023
1. Bluehost email hosting
Bluehost takes pride in its offering of unlimited email account creation, providing users with the flexibility to expand their communication channels effortlessly. However, while there are no officially stipulated constraints, it’s important to keep in mind that the volume of file storage allocated to your account directly affects the capacity for generating email accounts. To ensure consistent email functionality, Bluehost strongly encourages users to work within the parameters of their Terms of Service, a measure put in place to maintain the availability of crucial resources.
This email hosting solution not only encompasses support for POP3 and IMAP4 but also boasts round-the-clock customer assistance. It presents itself as a simple and unembellished choice, deliberately catering to those seeking a straightforward approach. The selection of webmail applications—Horde, Roundcube, or SquirrelMail—offers users a hassle-free experience akin to well-known platforms such as Outlook.com or Gmail.com. Opting for offline access to emails brings the added advantage of configuring an email client like Mail for Windows 10 or Mozilla Thunderbird, a task made exceptionally easy.
Within Bluehost’s user-friendly interface, crafting new email addresses becomes an effortless endeavour, streamlining the entire process. Efficiently managing your email accounts seamlessly integrates into your day-to-day operations. While it may not boast an array of extravagant features, this pragmatic solution is perfectly tailored for businesses in search of dependable yet uncomplicated email hosting.
2. Hostinger email hosting
Hostinger’s email hosting packages blend robust business-oriented functionalities with ease of use and cost-effectiveness reminiscent of consumer-grade products. Opting for the Business plan grants you a substantial 10GB storage capacity, perfectly suited for accommodating extensive email correspondences along with their attachments. Facilitating seamless communication, the plan boasts a higher-than-average 30MB attachment size limit, enabling smooth file sharing without constraints.
Maintaining mastery over your email influx is made effortless with the inclusion of two filters, ensuring your inbox remains impeccably organized. Concerning security, the Business plan incorporates a built-in antivirus and antispam system, providing a protective shield against potential cyber threats targeting your valuable data and communications. The cherry on top is the incredibly economical pricing of just $0.99 for each mailbox per month.
For those seeking even greater capabilities, the Enterprise plan liberates your storage constraints, offering an expansive 50GB space allocation and unrestricted mail filters. While this expansion is undoubtedly appealing, it does come with a relatively higher cost of $2.99 for each mailbox per month.
3. Zoho Mail
Zoho Mail presents a business-focused email hosting solution that boasts an impressive array of functionalities, rendering it a prime option for businesses of all scales. Whether you’re inclined towards a perpetually free plan or poised to delve into the advantages of their premium offerings, Zoho Mail is well-equipped to meet your needs.
With Zoho Mail Lite, you gain IMAP and POP support to facilitate seamless accessibility from alternative email clients. This encompasses encryption, 250MB attachments, and the seamless synchronization of emails, calendars, and contact details across your diverse array of devices. While not quite as customizable as Gmail or Outlook, there’s a host of commendable features, and notably, it’s offered at a mere $1 per user per month, billed on an annual basis.
Should you opt for Zoho Mail Premium, the service takes a step further by presenting a 50GB inbox, digital signature and encryption tools, as well as a comprehensive online office suite complete with a word processor, spreadsheet application, presentation tool, chat functionality, video conferencing, and other indispensable utilities.
4. Google Workspace (formerly G Suite)
Workspace seamlessly integrates a high-level Gmail management interface with Google Docs, Meet, Calendar, and an array of other valuable tools. Understanding pricing becomes much more straightforward with Workspace in comparison to Office 365. Microsoft presents a wide range of plans and choices that are intertwined with its various licensing pricing structures. In contrast, Google provides you with three clear options: $6 per month, $12 per month, or $18 per month per user, contingent upon your preferences for management features.
Regrettably, during the transition from G Suite to Workspace, the unlimited storage feature was discontinued for non-enterprise plans. While G Suite stood out on its own merit, the inclusion of unlimited storage rendered it indispensable. The removal of this capability has diminished the allure of Workspace, yet it continues to excel in effectively managing emails.
5. Microsoft 365 Business Premium
Office 365 is taking on a new identity as Microsoft 365, and you might be wondering, “Why the change?” Well, here’s the scoop, though not without a twist. If you’re a home user, don’t worry – you’ll still have access to Office 365. Now, let’s talk about this incredible product. Honestly, I sometimes feel like Microsoft has a knack for making things a tad perplexing with their branding tweaks. It’s almost like their quirky pastime or something.
But let’s dig into Microsoft 365. This package includes the complete suite of Office desktop applications along with all the Office online apps. And that’s not all – brace yourself for Microsoft Teams, a powerhouse for collaboration, and a bundle of benefits from Exchange, not to mention the perks of top-notch calendaring and a suite of mobile apps that keeps you on the move. I’m in on this one – my Microsoft 365 subscription revolves mostly around those trusty Office apps.
Here’s the kicker: whether you’re leaning towards Office or this new kid on the block, Microsoft 365, you’re on the right track. It’s a solid choice. And if you’ve got a soft spot for your Outlook email client, believe me, transitioning to Microsoft 365 will feel like a seamless move. It’s like coming back to a familiar corner of your digital world.
Affordable Email Hosting Services for Small Businesses
|Email Hosts||Free Trial||Price Starts From||Attachment Limit||Maximum # of Accounts|
|Google Workspace||Yes (14 days)||$6||25MB||300|
Frequently asked questions
There’s not one single answer for that. It generally depends on your email provider and phone OS. That said, if you use any of the common email providers, you can go to this troubleshooting page for iPhone, iPad, or iPod Touch and this troubleshooter for the Google Android email app.
There are a few web hosting services available that allow you to send and receive emails at no charge, usually through webmail or POP clients and email or IMAP clients. Some examples of these include Hotmail, Yahoo Mail and Gmail. While these sites are free and generally offer a decent amount of storage space for individuals or small businesses, they offer limited cloud storage space that might be needed by medium or large businesses.
Similar to web hosting sites, email hosting services use several layers of security to protect the integrity of your email communications. These include end-to-end encryption, which obscures your data when its sent or received; two-factor authentication (2FA) or multifactor authentication (MFA), which means whoever accesses your email account must know certain information or have access to certain things, such as a mobile device or email address, to get into the account; and Pretty Good Privacy (PGP) encryption
Gmail by Google is one of the most popular web clients for email because it’s free and easy to use. In fact, Gmail accounted for 36.5% of email opens globally in 2021.
Self-hosted emails are servers that can be hosted in your local network or your server. If you want, you can always use it by integrating with third-party email accounts. However, its primary function is to let you create your very own email server.